Bid Review

The Bid Review module allows you to view vendor bids, compare pricing, review documents, and award a vendor for your RFP (Request for Proposal).

1. Selecting Your RFP
   • At the top of the page, click on the name of the RFP or use the RFP Name search or dropdown to select the project you want to review.
   • Once selected, the system will automatically display:
     • The service type (e.g., Landscaping)
     • Associated properties
     • Vendor bids submitted for that RFP
       
2. Compare and Filter - to help with evaluation: 
   • Use Search to quickly find a vendor.
   • Apply Filters to narrow down bids.
   • Use Export to download bid details for review or sharing.
     
3. Reviewing and Awarding a Contract to the Best Bid Against Your RFP
   • Navigate to Bid Review
     • From the left-hand menu, click Bid Review.
     • This page lists only the RFPs that have received at least one vendor bid.
     • RFPs with no bids will not appear here; they remain visible in the RFP module in the main menu.
   • Expand the RFP to View Properties
     • On the far right of each RFP row, click the “+” (expand) button.
     • This will display all properties associated with that RFP.
   • View Submitted Bids for Each Property
     • Each property has its own “+” (expand) button.
     • Click it to reveal all bids submitted by vendors for that specific property.
     • For each bid, you will see:
       • Vendor Name
       • Bid Amount
       • Status
       • Supporting documents (if any)
       • Award button
   • Award the Contract to a Vendor
     • On the far right of each vendor bid, click the Award button next to the vendor you want to select.
     • Once awarded:
       • The vendor's status changes to Awarded
       • All other vendor bids become “Lost”
       • The RFP status changes to Awarded
   • Cancel an Award (If Needed)
     • After awarding, the Award button is replaced with a Cancel Award button.
     • If you click Cancel Award:
       • All vendors become selectable again
       • The RFP status reverts to Open for Bids
       • The Award buttons reappear for each vendor
     • You can now re-award the contract to any vendor you choose.
   • Repeat for Each Property
     • If the RFP includes multiple properties:
       • Each one must be awarded individually
       • The same award/cancel award process applies to each property